Purchasing Frequently Asked Questions

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Frequently Asked Questions

How do I register as a vendor so I can search for bids and download documents?

Help What is a Pre-Bid/Request for Proposal (RFP) Meeting?
The Pre-Bid/RFP conference is a meeting held to discuss the specific bid or RFP document. This meeting gives you the opportunity to ask questions and to request clarifications in the documents. Pre-bid/RFP conferences are held for most formal bids or RFPs solicited by Orange County Sanitation District. The Pre-Bid/RFP conferences are not always mandatory, but suppliers are urged to attend.

Are Pre-Bid / Pre-Proposal Meetings and Job Walks mandatory? Not all Pre-Bid / Pre-Proposal Conferences are mandatory but potential bidders are urged to attend. If the Pre-Bid / Pre-Proposal Conferences is mandatory the Notice Inviting Bids/Request for Proposals will state that it is mandatory.

How can I set up an office visit or contact the Purchasing office regarding Non-Public Works projects?
Our Buyers will meet Vendors by appointment only. Please call our Purchasing Office at (714) 593-7850 to set up an appointment directly with the Buyer.

All visitors are required to sign in upon arrival at OCSD’s Plant 1 or Plant 2 facilities. Visitors must obtain a temporary visitor identification badge by providing either a driver’s license, California Department of Motor Vehicles issued photo identification card, passport or other form of identification that establishes identity. Depending upon the number of visitors, waits of 30 minutes may be expected with the sign-in process; therefore, visitors should plan their arrival accordingly. Upon leaving OCSD’s Plant 1 or Plant 2 facilities, all visitors shall return their temporary identification badges in the receptacle located at the main entrance/exit security booth at either plant location.

What are the Job/Site Walk Safety Requirements?
Attendees are required to wear long pants, long sleeved shirts, and all the listed personal protective equipment that meets the following criteria: Enclosed Safety Toed Shoes must meet ASTM F2413. ASTM numbers must be legible on the tongue or insides of the shoes, Safety Glasses must meet ANSI Z87, Hard Hats must meet ANSI Z89.1, and Safety Vest ANSI/SEA 107-2004 Class 2 requirements. OCSD will not provide personal protective equipment to attendees. Job Walk participants who do not have the appropriate personal protective equipment will not be allowed to participate in the Job Walk due to safety concerns.

What criteria are used to award Bids and Requests for Proposals?
The criteria used to award may be specific to a solicitation and will be defined within the specifications, however, in general the following applies:
  • Bids for goods and non-professional services are normally awarded to the lowest responsive and responsible bidder(s). 
  • RFP award recommendations are based on other criteria in addition to price. The procurement document will specify the method of award.